Use cases
Five companies. The same mess.
A law firm calls it contract versions. A clinic calls it protocols. Underneath, the problem has one shape, and so does the answer.
The five
Pick the one closest to yours
Legal services
A law firm
Five lawyers, three versions of the same contract, and the good template sitting in the inbox of whoever drafted it two years ago.
What changes
One place where the current template is the one that comes up first, with the older versions beside it instead of deleted
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Healthcare
A clinic
The full admissions protocol is known by the head nurse, who has ten years behind her and retires in two.
What changes
Operational knowledge stops being spoken and gets written where people look it up, not into a filing cabinet
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Consulting and professional services
A consultancy
Every proposal is rebuilt from nothing because finding the one for the similar client takes longer than writing it again.
What changes
The back catalog of deliverables becomes searchable, and a proposal starts from what already worked
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Foreign trade and distribution
An importer
Eighty suppliers, each with its own arrangement, and what was agreed buried in the email thread of whoever negotiated it.
What changes
One file per supplier holding what was agreed, what was quoted and what went wrong
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Agencies and creative studios
A marketing agency
The brand book lives with the designer, the tone of voice lives with the copywriter, and every proposal is written from scratch.
What changes
One folder per account with guidelines, approvals and the reasoning behind each decision, not just the final files
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